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Increase Your Productivity at Work

The more productive and efficient you are at work, the more time you will have in your personal life free of stress. If you often find yourself at your desk hours after everyone has gone home, you need to identify why. Here are 7 tips to increase your levels of productivity at work.

Keep a diary

Keep a daily productivity log to see how you are spending your time. You may be surprised to find out how many hours you waste.  If you are working at your desk solidly, you need to introduce breaks so you do not burn out. Speak to your manager if you feel that you have an unreasonable work load but you will be surprised to find out how many hours you waste procrastinating, checking email, social media and talking among colleagues.

Avoid Interruption

Limit your distractions by focusing on a task without checking your phone or irrelevant emails. Have a two-hour focus period followed by a 5-minute break. You will be more productive in a shorter period of focused time than if you are repeatedly interrupted.

Get started

If you have a deadline in the pipeline, do not leave everything until the last minute. This may seem like obvious advice but we are all guilty of doing this. What may look like a forty-hour project may take a lot longer with all the edits and back and forth communications and unavoidable delays. It is better to identify the problems in the early stages to allocate your time wisely.

Follow the two-minute rule

This is a rule followed by top strategists. If you see a task or action that you know can be done in two minutes or less, do it immediately. Completing a task right away takes less time than compiling a ‘to do list’ for the end of the day when you are feeling at your least productive.

Avoid the multi-tasking

We may think our ability to multi task speeds up the process but it can actually cause loss of productivity. Start on one task and complete it before you move on to the next. You will be more focused if you dedicate a whole day to one particular task with regular breaks, than an hour on each project.

Set your own deadlines

Self-imposed stress can be good for our productivity if managed correctly. Set your calendar for the day of what needs to be completed and when. Give yourself realistic deadlines so you are not setting yourself up for failure. You will feel great when you can tick off each task, especially if you still have hours left on the clock.

Prioritize tasks

If there’s something we don’t want to do, we will try to avoid it for as long as possible. These are the tasks we should be doing first. If you get the mundane tasks out of the way first, you will have more time to focus on the projects that demand the time. You are then able to apply yourself 100% without thinking of all the other tasks that need to be completed.

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